The EU General Data Protection Regulation (GDPR) is the most significant piece of European privacy legislation in the last twenty years. It replaces the 1995 EU Data Protection Directive (European Directive 95/46/EC), strengthening the rights that EU individuals have over their data, and creating a uniform data protection law across Europe.
Pantelli will comply with applicable GDPR regulations as a data processor when they take effect on 25th May 2018. Working in conjunction with our clients, we will explore opportunities within our services offerings to assist our customers to meet their GDPR obligations.
We are committed to looking after your privacy and keeping your data safe and as such we have updated our Privacy Notice to explain how we collect, store and use your personal data.
This policy sets forth the expected behaviours of Pantelli Employees and Third Parties in relation to the collection, use, retention, transfer, disclosure and destruction of any Personal Data belonging to a Pantelli Contact.
What data we collect
We collect and process personal data about you when you become a client / supplier. we sign up contracts, open bank accounts, send information regarding projects, purchase services and products. The personal data we hold can include the following data:-
- Your name / address / email address / Telephone numbers
- Bank details / cheque books/ paying in books/ bank statements
- payment details / billing and delivery details
- Your company details / Job title / VAT numbers/ Registered offices
- Any other information you wish to share with us
What we do with your data
The information we collect may be used in several ways, including:
- As required to establish and fulfil a contract with you, for example, when you enter into a contract for Project Management / Quantity Surveying services with ourselves, we will open bank accounts to process client accounts, make payments, receive funds.
- Contact you in respect of orders, returns and deliveries.
- To better understand you to provide relevant, more tailored communications on our services;
- To fulfil orders and requests submitted by you
- With your consent respond to any comments or complaints we may receive from you.
With whom and where we will share your personal data
We will only share your personal data when required to progress with our contract, i.e. Banks, Accountants, HMRC, Contractors, Orders and Deliveries.
Where it is necessary for legitimate reasons to ensure the professional and smooth running of our business.
We may share your data with third party providers that we have employed on your behalf to carryout services.
If you object for any reason Pantelli sharing any personal data, please contact us on [email protected]
Where we need to protect your interest
We will provide information if requested by law as required by local law enforcement agencies, other local government authorities, or otherwise as required by law;
How Long will we keep your personal data?
We will keep your personal information for any purpose for as long as necessary to fulfil the purposes we collected it for. We will only keep this information for satisfying Any legal, accounting or reporting requirements.
All client data will be kept on file for 7 years
All supplier data will be kept on file for 6 years
Where we store your data?
All data collected in our practice will be stored in the UK.
We only keep your personal data for as long as we need to use it as described above and/or for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your personal data.
Pantelli will delete your personal data if we no longer longer need it.
Access to your personal information
Should you wish to access any personal information we hold about you may instruct us to provide you with any such information at any time. We reserve the right to request suitable evidence of your identity.
Right to deletion
You have the right to request that we delete any data that we hold on you.
if you believe the information that we hold is incorrect
if you can show that our processing is unlawful
Please note, that we can only do this if it is not required for further processing; we may retain it whilst you have a current service that we need to support.
Contact us about your rights
To exercise any of your rights, please contact:
85 St Pauls Road, London N1 2NA
Tel: 0207 354 6140
Email: [email protected]
You have the right to complain about our processing to the Information Commissioner if you believe we are not processing your data in a proper manner – see https://ico.org.uk/ for more information.